Monitoring and controlling a project during its implementation phase is a critical responsibility for project managers, often making it one of the busiest periods in their role. The purpose of monitor and control progress correctly and by the initial project plan (Sipes, 2019). In this article, we will explore the critical components of monitoring and control in project management, discuss essential elements that should be included in a project manager’s monitoring and control template, and highlight the significance of monitoring and control for project success.
The process of project monitoring and control serves several essential functions. Firstly, it helps identify any discrepancies or variations that may arise during the implementation phase. By promptly recognizing deviations from the project plans, the project manager can take necessary actions to address and mitigate them. This process also facilitates effective change management, as projects often require adjustments and modifications to align with evolving requirements or circumstances. Robust monitoring and control processes provide mechanisms for handling these changes and enable the project team to adapt accordingly.
NR 632 Assignment 1 Monitor and Control
Project monitoring and control also involve providing feedback to update and refine the project plan continually. This includes regularly evaluating the project’s status, comparing it with the original method, analyzing deviations, and implementing appropriate corrective actions (Adebayo et al., 2018). By consistently monitoring and controlling the project’s progress, the project manager can minimize deviations from the plan and steer the project toward its intended outcomes.
Monitoring and control also serve as an effective means to understand the project’s current stage. It enables project managers to determine the project’s progress, track ongoing changes, identify immediate issues that require attention, and ensure the implementation of necessary quality control measures. This comprehensive understanding of the project’s status empowers the project manager to make informed decisions, proactively address problems from the early stages, and even preemptively avoid potential issues that may arise in the future.
Monitoring and controlling a project is crucial to keeping it on track and ensuring timely completion. Implementing efficient and effective monitoring and control approaches and decisions contributes to achieving the project’s sustainable objectives. It helps in reducing capital expenditure and maintaining standards in project execution (Trzeciak & Jonek-Kowalska, 2022).
NR 632 Assignment 1 Monitor and Control
When developing a monitor and control project management tool, the project manager typically organizes the process to monitor the project’s management knowledge area in one column and the corresponding outputs in another. These outputs represent the recommended corrective actions for each project management knowledge area. Additionally, the project manager determines the frequency at which each site needs to be monitored throughout the project’s duration. Creating this tool during the planning phase gives the project manager a quick overview of the project’s progress and makes necessary adjustments to keep it on track. By implementing robust monitoring and control practices and utilizing practical tools, project managers can ensure the successful execution of projects, adherence to timelines, and achievement of desired outcomes.
In conclusion, effective monitoring and control practice change projects during their implementation phase. The use of a monitor and control project management tool proves to be invaluable in this process. By organizing the device to monitor specific project management knowledge areas and providing corresponding corrective actions, the project manager gains quick access to essential information for taking appropriate measures if the project deviates from its intended course. Moreover, the indicated frequency for each area serves as a valuable guide for the project manager to prioritize attention and allocate resources accordingly. Through diligent monitoring and proactive control, project managers can maintain project alignment, swiftly address deviations, and steer the project toward successful outcomes.
Adebayo, O., Eniowo, O., & Ogunjobi, V. (2018). Assessment of project monitoring and control techniques in, 177-184.
Project Management Qualification. (2022). Project monitoring and control techniques.
Sipes, C. (2019). Trzeciak, M., & Jonek- Kowalska, I. (2022). Monitoring and control in project management as Effectiveness drivers in the Polish energy sector. Diagnosis and directions of improvement. Energies, 14, 4661.