NURS FPX 4040 Assessment 2 Protected Health Information (PHI): Privacy Security and Confidentiality Best Practices

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PHI Laws to Follow

NURS FPX 4040 Assessment 2 Protected Health Information (PHI): Privacy Security and Confidentiality Best Practices

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HIPAA recognizes protected health information as a right that comes under legal authority. PHI includes various forms of patient data, spanning from blood tests to medicine prescriptions. This Act regulates the extent to which a patient’s information can be disclosed. Another important act regulating healthcare is the Health Information Technology for Economic and Clinical Health Act (HITECH), which places a duty on healthcare professionals to protect their patients’ digital medical records. All healthcare professionals having direct contact with their patients are known as ‘covered entities’ and are under obligation to follow the provisions of these laws (Isola & Khalili, 2021). If a healthcare worker refuses to or fails to follow these regulations, they are liable and may be fined or imprisoned as per the law.

NURS FPX 4040 Assessment 2 Protected Health Information (PHI): Privacy Security and Confidentiality Best Practices

Importance of Interdisciplinary Collaboration

In case of a need for discussion between the interdisciplinary team to reach a collaborative approach, the team members should ensure that they discuss everything in a private space, where they cannot be overheard. Moreover, as team members working as a group, all members should look out for each other, and the health informatics nurse on the team can help with any difficulties that arise when using technology. It should also be kept in mind that all sites and portals, especially EHR should be logged out by all team members. Another requirement that needs to be fulfilled is the use of encrypted systems, such as EHR, to have digital communication with interdisciplinary team embers, as unencrypted systems lead to theft of data and do not preserve privacy. Furthermore, it is best to avoid social media as it is common that theft of data occurs when using social media platforms (Venugopal et al., 2022).

Evidence-based Approaches to Mitigate Risk to Patient and Healthcare Staff

  • The healthcare organization should introduce guidelines and privacy policy regarding the use of technology and train all staff to develop an understanding of HIPAA and HITECH laws.
  • Frequent security assessments and audits should be conducted on EHR systems and wireless networks to prevent bugs and hacking. Passwords should be regularly updated.
  • It should be ensured that all data is encrypted on EHR to prevent hacking or data theft.
  • HIPAA measures depend on administrative precautions, protective measures, and technological safeguards, such as on EHRs. (Rosenbloom et al., 2019). This is to be done by deleting unnecessary data, using secured firewalls, having security procedures such as multi-factor authentication, and conducting regular security checks.
  • According to Househ et al. (2018), guidelines for patients and their families should be set up to ensure confidentiality.

NURS FPX 4040 Assessment 2 Protected Health Information (PHI): Privacy Security and Confidentiality Best Practices

Staff Update

  • Laws to Know HIPAA and HITECH: The privacy rule prohibits sharing of patient data to any third party or via unprotected platforms, for example sharing prescriptions via WhatsApp.
  • Dos and Don’ts of social media: Do not share patient information on social media as information is unprotected and is a breach of HIPAA. For example, sharing your patient’s prescription or readmission on social media is a HIPAA violation.
  • Team Actions: The interdisciplinary team should not discuss care plans via social media platforms as it is susceptible to data theft. Phones should not be allowed in healthcare organizations (Rayhan & Hackrt, 2021).
  • Penalties: Breaching these laws by posting confidential patient data on social media leads to fines of over $25,000 and a maximum of one-year imprisonment (Savage & Savage, 2020).

References

Househ, M., Grainger, R., Petersen, C., Bamidis, P., & Merolli, M. (2018). Balancing Between Privacy and Patient Needs for Health Information in the Age of Participatory Health and Social Media: A Scoping Review. Yearbook of medical informatics27(1), 29–36. https://doi.org/10.1055/s-0038-1641197

Isola, S., & Al Khalili, Y. (2021). Protected health information. In StatPearls [Internet].

StatPearls Publishing.

NURS FPX 4040 Assessment 2 Protected Health Information (PHI): Privacy Security and Confidentiality Best Practices

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Rosenbloom, S. T., Smith, J. R., Bowen, R., Burns, J., Riplinger, L., & Payne, T. H. (2019).

Updating HIPAA for the electronic medical record era. Journal of the American Medical

Informatics Association, 26(10), 1115-1119. https://doi.org/10.1093/jamia/ocz090

Savage, M., & Savage, L. C. (2020). Doctors Routinely Share Health Data Electronically Under HIPAA, and Sharing with Patients and Patients’ Third-Party Health Apps is Consistent: Interoperability and Privacy Analysis. Journal of medical Internet research22(9), e19818. https://doi.org/10.2196/19818Venugopal, A., Maria, A., Vaid, N. R., & Bowman, S. J. (2022). The cell phone quandary. Journal of the World federation of orthodontists11(3), 90–92.  https://doi.org/10.1016/j.ejwf.2021.10.004